- Legal Domicile
A legal domicile address is an address where the seller or the purchaser currently resides and where the sheriff of the court can deliver any notice to. These details must be comprehensively filled in on pages 7 & 8. As an agent, you are responsible to make sure all parties have completed these pages in full. If there is missing information, then obtain the information and complete your OTP. Also, if you are not filling in the details yourself then make sure you can read what they have written before submitting it to your principal. Please note that it is not a postbox address. The courts require a physical address where the party can be found.
- Sold Board
For as much as is possible you as an agent want to display a sold board. Sold boards are part of the company’s marketing tools and are very important for market exposure. Exceptions do arise when this becomes a threat to the wellbeing and safety of the occupier.
- Tax Issues
If either party’s taxes are not in order the deal will be held up by SARS when the conveyancers call for their transfer duty receipt. SARS will require the taxes to be sorted out before issuing the receipt for the deal to proceed.
- Sufficient Funds to effect transfer
The cost summary included in the offer to purchase should help the seller determine whether he has sufficient funds available to cover the commission, cancellation of any mortgage bonds together with interest, outstanding municipal accounts and clearances, cancellation attorney costs, as well as other incidental costs. It is the seller’s responsibility to make sure he can cover all this cost and/or to be able to make arrangements for the payment of these costs.
IT IS NOT THE AGENTS RESPONSIBILITY TO ENSURE THAT THE SELLER HAS SUFFICIENT FUNDS AND IS NOT, AND SHOULD NOT, FEEL OBLIGED TO SACRIFICE HIS COMMISSION BECAUSE OF A SELLER’S FINANCIAL SITUATION.
- Boundaries and Servitudes
It is the responsibility of the purchaser to find out about any municipal servitudes over the property and on the title deeds. While it is a good thing for you as an agent to obtain these things and to know if any issues could arise, it is not within the duties of your mandate. These are legal issues and the purchaser needs to be satisfied that he will take care of these things should he wish to know about them.
Any words in the offer that imply a singular pronoun such as “I” also include, we, us, them, they, etc. Any words on the contract using the word “he” includes she and any other gender someone may wish to be referred to.
- Personal Information – POPI
With the new POPI Act, you are not allowed to give or send someone’s personal information to someone else. In our line of business, we must send personal information to third parties involved in the fulfilment of the contract. With this clause, each party is giving us as agents the right to transmit their personal information to the parties stipulated above. However, for any other person outside of the above, it is not permissible for you, as an agent, to transmit or give this information to any other persons.
Take note of the SAGH Code of Conduct and IT policy.
If the seller is a VAT vendor then there are special clauses that need to be included in the agreement dealing with the payment of the VAT. If there is no stipulation regarding the VAT, then the law assumes the VAT is INCLUDED in the purchase price. Consult your special clauses notes for the correct wording.
See additional training notes.
The word indemnity means security or protection against financial liability. In our case, it is specifically to indemnify the agent from any responsibility for any information supplied to the party on behalf of a third party regarding their banking details. Contractually neither the seller nor the purchaser should be accepting any banking details from the agent. If they do so and the information is incorrect and they suffer loss, they cannot hold the agent or agency responsible.
This is generally where fraud takes place as clients are given false bank accounts, either by an agent committing fraud, or an external hacker falsifying emails and diverting banking details.
Should you, as an agent, give details to either party for the payment of monies, you have committed a breach of your employment/service agreement and can be held liable by the Company for fraud.
- Be precise with dates and amounts
Often one or both of the parties to a sale have not agreed on a date or amount and the agent has to find suitable words to postpone the issue until later.
A typical example is in the occupational clause which, when it says, ‘occupation will be given to the Purchaser on _________ ‘, is filled in with the words ‘to be agreed’. Fortunately, here the law agrees that occupation will be on transfer if the parties have not specifically agreed otherwise.
But in many other cases, serious problems can arise. If the buyer says, ‘I will only pay the balance of the purchase price in cash not more than a week before lodgment and you write in ‘balance payable 7 days before lodgment, your conveyance will have a problem. He can’t tell what those 7 days will be at any time and will have to wait until he is actually ready to lodge before he gives his Purchase 7 days’ notice to pay.
‘Deposit payable on a bond grant’- that’s fine, the date can easily be ascertained once the bond is granted.
But ‘Purchase price payable on transfer‘ is disastrous – it means the Purchaser is only obliged to pay it once the transfer has taken place. That is intolerable.
Be careful not to leave dates of payment of any amount uncertain, which applies to the amount.
The same is applicable where the date of acceptance is concerned. The purchaser has the right to give the seller a certain amount of time in which to accept the offer, whereafter the offer will lapse and be of no further force or effect. If no date has been inserted, the seller has “forever” to decide, leaving the purchaser bound to the contract indefinitely, while the seller looks for a better offer.
Finally, make sure the date of signature for all parties is filled in as often other clauses, for example, a bond due date, is determined by this date. If there is no date, then the purchaser could end up having all the time he wants to obtain a bond. Furthermore, it validates when the parties made their decision to enter into the agreement.
Last but not least – most important!!
Make sure that the principal dates and signs accepting the benefits of the agreement. This is acceptance of the commission and failure to sign this could be interpreted as a waiver of your commission!