I19. Compliance Certificates

  1. Electrical Certificates

There is an obligation in Law that when a property is transferred, that there is in existence a valid electrical compliance certificate or the obligation to obtain an electrical compliance certificate.

This onerous obligation is most often placed on the Seller and is one that extends beyond a mere contractual obligation, as it is governed by statute, namely, the Occupational Health and Safety Act of 1993 (as amended) (hereinafter referred to as “The Act”) and the Electrical Installation Regulations of 1992 (hereinafter referred to as “the regulations”. The relevant regulations when dealing with immovable property are as follows:

  • Subject to the provisions of sub-regulation (3), every user or lessor of an electrical installation, as the case may be, shall have a valid certificate of compliance in respect of every such installation.
  • Provided that where any addition or alteration has been effected to an electrical installation for which a certificate of compliance was previously issued, the user or lessor of such and installation shall obtain either a certificate of compliance for such addition or alteration or a new certificate of compliance for the whole installation: Provided further that such certificate shall be transferable.
  • Every user or lessor of an electrical installation, as the case may be, shall on request produce the certificate of compliance for that installation to an inspector or the supplier.
  • Sub-regulation (1) shall not apply to electrical installations existing prior to the coming into force of these regulations: Provided that,
  • if any addition or alteration is effected to such an installation; or
  • if there is a change of ownership of the premises on which such an installation exists after 1 January 1994, the user or lessor of the electrical installation, as the case may be, shall obtain a certificate of compliance for the whole installation, where after the provisions of sub-regulation (1) shall be applicable to such installation.

Commonly asked questions:

  • What is a valid electrical compliance certificate?

A valid electrical compliance certificate is a certificate issued by an electrician who is accredited by the Electrical Board, who after having inspected the premises issues a certificate confirming that the electrical installations, alterations, or additions on the said premises comply with the requirements as is set out in the Act and regulations.

  • Who needs to obtain an Electrical Compliance Certificate when transferring property?

It is the general practice that an owner before transferring property, obtains the necessary electrical compliance certificate or has one in his possession which is capable of being transferred. However, there is no provision in the regulations to force an existing owner to hand over or to transfer the electrical compliance certificate to the new owner. The new owner is, however, required in terms of the regulations to have in his possession an electrical compliance certificate which he needs to provide if required to do so by an inspector appointed in terms of the regulations. This is irrespective of whether one was supplied to him at registration of transfer. It is therefore advisable that an offer to purchase contains a clause that places the onus on either one of the contracting parties to obtain the said certificate. Should there be no clause in the contract of sale, then the Act and the Regulations will apply.

  • When does an Electrical Compliance Certificate expire?

The Act is silent as to what the validity period of an Electrical Compliance Certificate is, and it can accordingly be concluded that the said certificate would be valid indefinitely. However, the Act does state that if any additions or alterations have been carried out on the installation or on the electrical works on the property, the owner would have to obtain a new Electrical Compliance Certificate or Compliance Certificate that covers the necessary changes to the property. A new owner cannot insist, in the absence of a contractual obligation that the existing owner obtains a new electrical compliance certificate unless of course there were additions or alterations done to the installation.

  • Does a new owner have any recourse if he finds himself in possession of an electrical certificate even though the electrical work is defective?

A new owner who finds himself in this unfortunate predicament may lodge a complaint with the electrical board who will then send out an inspector to investigate the complaint, and if it is established that the electrical compliance certificate is defective, they will declare the said certificate invalid. The person who is contractually liable for furnishing a valid electrical compliance certificate will then have to effect the necessary repairs and obtain a new electrical compliance certificate.

  • Is there any duty on conveyancers who are transferring property to a new owner to ensure that the electrical compliance certificate is available?

This is a frequently asked question by many new owners, especially in circumstances where an electrical compliance certificate has not been provided for one reason or the other. In answering this question, one would have to look at the contract. The Law Society of the Northern Provinces has stated that:

“The Regulations place no legal or professional duty on a conveyancer to ensure that a valid certificate is issued or an existing one is transferred, during the registration of transfer procedure in the deeds office unless it specifically stipulated in the contract that the conveyancer must supervise the situation.

In such case, it will be the professional duty of the conveyancer to ensure that the Certificate is obtained before registration.”

  • What is the position if one were to lose, damage, or destroy an Electrical Compliance Certificate?

The Regulations make provision for one to apply for a duplicate copy of the Electrical Compliance Certificate from the Chief Inspector. An application would have to be made to the Chief Inspector whereafter he would determine whether the electrical certificate was indeed lost, damaged, or destroyed, and based on his finding, he will then issue a duplicate electrical compliance certificate.

  • What is the position in respect of units in a Sectional Title Scheme?

When transferring a unit in a Sectional Title Scheme the Act and the Regulations do not require that an electrical compliance certificate be supplied for the entire scheme, but merely for the said unit being transferred.

  • What are the implications of non-compliance?

Any person who contravenes the provisions of the Act or the Regulations shall be guilty of an offence and if convicted be ordered to pay a fine or sentenced to imprisonment.

In conclusion, an electrical compliance certificate is most definitely a legal requirement. It is accordingly advisable that one deals with the Electrical Compliance Certificate in the Agreement of Sale and further advisable that one has an electrical compliance certificate in his possession prior to transfer.

It’s more than twenty years since property owners accepted the responsibility to be in possession of an electrical compliance certificate in terms of the Occupational Health and Safety Act. Sellers now, almost as a matter of course, accept the obligation to pass on to their buyers a proper Certificate of Compliance at their own expense. Recent amendments to the law provide that the new user must be in possession of a certificate not more than two years old.

The law, however, has never burdened sellers with this responsibility and to this day it provides only that, on change of ownership of a property, the user (that is, the buyer) shall be in possession of the required electrical certificate. If the sale contract says nothing about whose responsibility this will be, it will remain the buyer’s responsibility to obtain the required certificate of compliance.

  1. Gas Certificates

In more recent times the Act has been amended to include gas appliances in addition to electrical systems. With load-shedding a constant threat and with Eskom constantly seeking price increases around 16% per annum (to compensate for the company’s failure to extend its power stations to meet increased demand even after it was warned many years ago to develop its power supply immediately), many South African homeowners have elected to install gas appliances instead, guaranteeing power at all times.

These systems, however, carry similar risks to electrical appliances and new laws have been brought in to control gas appliances as well. The risk here is far greater than it is with a property’s electrical supply – gas appliances can explode and cause massive damage and loss of life when they do.

Regulation 17(3) to the Healthy and Safety Act introduced in July 2009 is the legal prescription that covers gas appliances. Regulation 17(2) provides that ‘after installation or re-installation, and before commissioning a gas system, the user shall ensure that external inspection and a leak test are performed by an authorised person or approved inspection authority.’ The next regulation, the crucial one, only provides that an ‘authorised person or approved inspection authority shall issue a certificate of conformity after completion of a gas installation, modification, alteration or change of user or ownership.’

It says no more, making no reference to or provision for appliances and gas installations introduced to a property prior to 2009. The effect of all this is that the only installations covered by the Act are new ones, or reinstallations, introduced since the promulgation of the amendments to the Act in 2009. The law makes no provision for installations done prior to this date.

Like normal electrical certificates, if the sale contract does not bind the seller to provide a valid gas certificate to the purchaser, the latter must assume the responsibility to acquire one at his own expense. Estate agents are, as a rule, not fully informed on these matters and most sales of properties with gas appliances are being concluded without any attention being paid to their gas installations. If these predate 2009 on any property sold, the seller will have no responsibility to the purchaser to provide the required certificate. The problem will be the purchasers alone.

Installations since the inception of the amendments to the Act are heavily controlled by law. The amended regulations covering recent gas installations prescribe fixed standards affecting the design, use, production, repair, replacement, and modification of any gas system on a residential or industrial property. These regulations came into effect on the 1st October 2009. The law requires the user of a property to arrange an internal inspection and leak test by an authorised person of a new installation before that system can be put to use.

Contrary to many websites and media advice in this respect, the law only obliges a new user of a property to acquire such a certificate and, if the sale contract does not bind the seller to comply with the law, the buyer will assume full responsibility to do so.

  1. Electrical Fence Certificate

The Electrical Machinery Regulations, which are also part of the provisions of the Occupational Health and Safety Act of 1993, have recently been amended to include electric fences as well. It is standard practice these days for an owner of a newly built home, or a seller of an existing home, to acquire a standard electrical certificate of compliance covering all the installations on the property. Regulation 12.4, which came into operation in October 2012, however, provides that any owner of a property with an electrically controlled fence around the property must have a separate electrical certificate in addition to the normal one to cover the electric fence as well. Once again, however, the law only applies this prescription to electric fences introduced in December 2012.

Older electric fence installations only need to conform to the required SABS standards in this respect. Many homeowners will have to upgrade their electrical fencing to comply with the Act as they can be held accountable for any fencing failing to meet these standards.

They are not, however, obliged to obtain a valid certificate of compliance in this respect or hand one over to their buyers on the sale of their properties. Any failure, once again, to mention this requirement in a deed of sale will leave the buyer with the obligation to comply with the law himself.

All property purchasers need to be aware that there are no laws obliging sellers to furnish them with the required gas or electric fencing compliance certificates when the existing installations on the property were present before the amendments to the Act came into effect.

Most agency contracts, and not the law, place the burden on sellers to furnish their buyers with normal electrical certificates at their own expense.

  1. Entomological Certificates

An entomologist certificate certifies that the property in question is free from wood-destroying insects. The entomologist certificate, also sometimes referred to as a pest or beetle certificate, must be issued by an entomologist registered with the South African Pest Control Association. The certificate is not a statutory requirement but, over the years, it has evolved into somewhat of standard practice. Parties to a property sale agreement can elect to contract out of this requirement but insurance companies and financial institutions usually require this certificate as a condition for the granting of finance or insurance coverage for the property.

Again, the seller is only responsible for obtaining the certificate as well as paying all costs for the certificate and work to be done should an infestation be found, if it is a provision in the offer to purchase. The parties may however agree in the sale agreement that the certificate is not a requirement for the sale. In such a case and should the financial institution or insurance company require it for the purchaser’s bond or insurance cover, then the purchaser should be responsible for the cost of the certificate.

The certificate does not cover pest control, normal degradation of wood, or swelling of wood due to moisture. It only certifies that the property is free from insects that destroy or bore through wooden structures. The entomologist will inspect the property and issue the certificate if no infestation is found. If there is an infestation, the entomologist will submit a quotation for work to be performed and once the problem is eradicated, they will issue the certificate. The certificate is only valid for three months, where after a new one must be obtained.

  1. Plumbing Certificate

The City of Cape Town gazette a new Property Sales by-law that is now in effect. Just like the Electrical Certificate of Compliance (COC), a Plumbing COC is now needed when a property is being sold in the City of Cape Town Metropole.

Reasons for the new by-law:

  1. Cape Town lies in a water-scarce region where, while it is a winter rainfall area, most of the demand is during the summer.
  2. The City’s new Water By-Law provided an opportunity for the municipality to be proactive and introduce water conservation and demand management measures to ensure the sustainability of water supply to consumers.
  • The by-law enforces the installation of a hot water cylinder, in accordance with SANS 10254.

The Water By-Law was promulgated on 18 February 2011 and all requirements must be complied with from that date.

What the by-law applies to:

One of the important changes is that a Certificate of Compliance of water installation must now be obtained and submitted to the City upon the transfer of a property to a new owner. This applies to domestic, commercial, and industrial properties, and includes sectional title units.

A plumber who is suitably qualified and accredited in terms of the South African Qualifications Authority must certify that the hot water cylinder complies with SANS 10252 and 10254, that the water meter registers, that there are no water leaks, that water pipes, and terminal fittings are correctly fixed in position, that no stormwater is discharged into the sewerage system, and that there is no cross-connection between the potable supply and any grey water or groundwater system which may be installed.

The conveyancer, on behalf of the seller or owner, needs to submit the signed form to CertificateOfCompliance@capetown.gov.za.

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